What exhibitors need
- Airport – hotel – venue: the same route, every day of the fair.
- Stand materials: a panel van or larger vehicle on set-up and tear-down days.
- Team transport: a minibus or VIP van for larger teams.
- Chauffeur service: valuable for international exhibitors.
- Flexible delivery: pick up at the airport, return at the venue.
Timing: after accommodation
Companies usually settle accommodation first, then transport. Send your offer about 3–4 weeks before the fair and remind set-up crews in the last week.
What every offer needs
| Information | Why it matters |
|---|---|
| Vehicle class and example model ("or similar") | Models are not guaranteed; the class must be clear |
| Seats and luggage | For team and material planning |
| Daily price or "price on request" | Needed for budget approval |
| Deposit and daily km limit | No surprises later |
| Pickup and return points, with any fee | Airport and venue are asked for most |
| Driver age and licence requirements | Decides who can drive |
| Cancellation terms and validity date | Fair plans change |
