Can I send catering offers for every fair?

No. Some venues work with contracted caterers only. Check the venue’s and organiser’s rules first.

When should I send a catering offer?

A common starting point is 4 to 2 weeks before the fair, with a short reminder in the last week.

Can I email every company on the exhibitor list?

No. Being listed is not consent; check consent or legal basis, İYS and objection records for every recipient.

How to prepare a catering offer for fair exhibitors

Exhibitors host visitors all fair week and look for lunch for their teams, but not every venue allows outside caterers. This guide covers checking the rule first and then sending the right offer.

Exovey Editör EkibiUpdated: 1 November 20262 min read

What exhibitors need during fair week

Stand hospitality: coffee, tea, water and small bites for visitors.
Team meals: a daily lunch for the stand team, usually at the stand.
Client meetings: special hospitality for visiting clients.
Delivery: which hall, which stand, what time.

Timing

6 weeks before: follow the fair and check the venue's catering rule.
4–2 weeks before: send your offer.
Last week: send a short reminder for coffee service and lunch.

What the offer needs

Information	Why it matters
Packages: hospitality, coffee service, lunch	Quick match to the need
"From" price per person or per day, or "on request"	First budget reference
Delivery to the stand and service times	Critical on fair days
Menu and allergen information	Needed for international teams
Order deadline	Easier planning
Offer validity date	Clear decision window

Reach exhibitors at venues that allow outside catering with Exovey.

Frequently asked questions

How to prepare a catering offer for fair exhibitors | Exovey